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How to Give Two-Weeks Notice: Letter Examples & Leaving on Good Terms

Make 'em wish you'd never left

Emily McCrary-Ruiz-Esparza is on staff at InHerSight where she writes about data and women's rights.

Giving two-weeks notice when resigning from your job is a courteous and respectful way to quit your job and stay on good terms with your employer and coworkers (who will have to take up your responsibilities). This buffer time lets an employer make a plan for passing off your responsibilities and start looking for a replacement. You’re not legally obligated to give two-weeks notice.

A two-weeks notice letter should be short and simple. Here are a few examples.

Two-weeks notice example letter #1 - standard, friendly

[Today’s Date]

Dear [Supervisor’s Name],

This is to inform you that I will be resigning from my position as [job title]. My last day will be [Day of the Week, Month, Day, Year].

I want to thank you for your support and the opportunities afforded to me during my time at [Company Name]. In this role, I have tremendously grown my skills and experience and I leave a better [skill], [skill], and [skill].

In my last two weeks, I will do everything I can to wrap up my duties and pass along my knowledge to other team members.  

Best,

[Your Name]

Two-weeks notice example letter #2 - short and sweet

[Today’s Date]

Dear [Supervisor’s Name],

I am writing to inform you that I am resigning from my position as [job title] effective two weeks from today. Thank you for your support in this role.

Please let me know what I can do in my remaining time here to make the transition as easy as possible.

Best,

[Your Name]

Two-weeks notice example letter #3 - emailed resignation

Dear [Supervisor’s Name],

I am writing to inform you that I am resigning from my position as [Job Title]. My last day will be [Day of Week, Month, Day, Year].

Please let me know what I can do in my remaining time here to make the transition as easy as possible. I am happy to discuss the transition via phone or video call.

Best,

[Your Name]

Tips for writing a two-weeks notice letter and resigning from your job on good terms

1. Keep it short

Tell your employer that you’re leaving the company and when your last day will be. You don’t need to tell then whether you have a new job or even why you’re leaving. You’re welcome to say thank you or to express what you’ve loved about the job. Just know that a two-weeks notice letter isn’t the place to let your boss know what a drag the job has been. Save it for the exit interview.

2. Include the date

Be sure to date the letter—both the date you deliver and the date of your last day. This helps your employer keep a paper trail and makes it explicitly clear when you’ll be leaving.

3. Deliver it in person, if you can

If you can, deliver the letter in person to your direct supervisor. It’s a way to be courteous and thank them. If an in-person meeting isn’t possible, send your resignation letter in an email and offer to discuss on a phone call or via video chat.

Read more: How to Quit Your Job and Stay on Good Terms

4. Send a copy to human resources

If your company has a human resources department, email a copy to HR.

5. Be honest in your exit interview

Your employer might schedule an exit interview with you to find out what you did and didn’t like about your time at the company. The best thing you can do in an exit interview is to be honest. Talk about the bad experiences. You want to 1) be able to get it off your chest, and 2) give the employer the opportunity to change.

Read more: 31 Reasons Women Want to Leave Their Jobs

What if I can’t give two-weeks notice?

No sweat. You are not legally obligated to give two-weeks notice. Most employees in the United States (except for those in Montana) are considered “at-will” workers, which means the job can end at any time for any reason. That includes your right to quit without notice.

Note that your employment contract may require you to give two weeks, so if you don’t, you won’t be breaking the law, but your employer might not pay out your bonuses or cash out your remaining vacation days.

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